Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Administration Assistant Job Description Template
Our company is looking for a Administration Assistant to join our team.
Responsibilities:
- Assisting in the management of firm workflow;
- Manage the reception desk including answering incoming calls;
- Arrange meetings, including preparing agenda items and ensuring work place safety is a regular feature on the staff meeting agenda;
- Provide information and support to internal and external stakeholders;
- Responding to various client and broker service enquiries by email and phone;
- Ordering and taking stock of office supplies;
- Attending occasional events such as book launches, Synod/Assembly meetings to assist with selling products and resources;
- Event planning assistance;
- General office and administration tasks;
- Coordinating and booking projects;
- Prioritise and list daily maintenance tasks in preparation for distribution to facilities maintenance staff;
- Reception duties and customer service;
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
- Supports team by performing tasks related to organization and strong communication;
- Ensuring compliance with Practice Accreditation standards.
Requirements:
- Previous Administration / Reception experience;
- Ability to identify errors and solve problems;
- Demonstrated experience with issue and dispute resolution;
- Administrative Writing Skills;
- 3-5 years’ experience as an Executive or Administrative Assistant within a corporate environment;
- Outstanding verbal and written communication skills;
- Previous experience in an administrative role;
- Closing files;
- Excellent organisational skills;
- Editorial writing and MailChimp experience;
- Training & employee record management, recruitment & inductions;
- Ability to use and learn new processes;
- Prior experience in a similar role;
- Organisation skills and dedication to completing tasks;
- Intermediate/Advanced technical skills and computer skills (Excel, MS Office Suite & Internet).