Executive (Float Assistant Job Description Template
Our company is looking for a Executive (Float Assistant to join our team.
Responsibilities:
- Prioritise and edit incoming telephone calls and messages, proactively deal with questions and information requests;
- Provide travel itineraries and ensure relevant business material relating to business travel is collated and presented well in advance of departure;
- Raise changes with Partners and Managers and other stakeholders as required;
- Complex diary management support;
- Schedule and rearrange meetings (internal and external) and prioritise accordingly, often across multiple time zones with multiple participants;
- Prepare any necessary paperwork and materials for meetings;
- Re-schedule meetings, often at short notice, and communicate changes to managers and all participants;
- Coordinate visas for business meetings as required;
- Re-schedule meeting and travel itineraries at short notice and communicate changes to partners and all participants;
- Provide Partners and Managers with an overview of diary appointments.
Requirements:
- Intermediate Word, Excel and PowerPoint skills;
- Advanced skills with Microsoft Outlook and internet.