Executive Assistant

About us

The Royal Australian and New Zealand College of Psychiatrists (RANZCP) is a not-for-profit membership organisation responsible for training, educating, and representing psychiatrists across Australia and Aotearoa New Zealand. We're accredited by the Australian Medical Council and the Medical Council of New Zealand to deliver specialist medical education and professional development.

We're guided by our reconciliation commitments and the principles of Te Tiriti o Waitangi, working to improve mental health outcomes for Aboriginal, Torres Strait Islander, and Māori communities. Joining RANZCP means being part of an organisation where your work directly shapes how psychiatry is practised, taught, and experienced across two nations.

About the role

Permanent full-time | 1.0 FTE | Naarm (Melbourne CBD)

We're looking for a highly organised and proactive Executive Assistant to partner with our Executive Director, Finance & Technology, supporting the Corporate Services portfolio. The role combines dedicated executive support with end-to-end coordination of the Finance, Audit & Risk Management (FARM) Committee and Board reporting cycle.

You'll manage a dynamic diary and inbox, coordinate communications, support governance processes, and act as a trusted partner to senior leaders, Board and committee members, handling sensitive information with discretion and professionalism.

What you’ll be doing

• Provide executive support to the Executive Director, including diary and inbox management, travel coordination, and briefing preparation
• Draft, edit, and proofread correspondence, reports, and presentations on the Executive Director's behalf
• Coordinate the full FARM Committee meeting cycle: agendas, papers, logistics, minutes, and action follow-up
• Support the preparation and submission of Board, MAC, and Corporate Services portfolio papers
• Liaise professionally with internal teams, committee members, and external stakeholders
• Provide broader administrative support across Corporate Services, including project support, records management, onboarding, and departmental events

What you’ll bring

• Demonstrated experience as an EA, PA, or senior administrative professional, ideally supporting a senior leader
• Strong organisational skills and the ability to manage a complex, dynamic diary
• Experience in committee and governance administration, including agendas, meeting papers, minutes, and action tracking
• Excellent written communication skills, including correspondence, reports, and Board or committee papers
• Proficiency in Microsoft Office Suite and electronic filing/records systems
• Experience in finance, technology, corporate services, not-for-profit, or professional services settings highly regarded

What’s in it for you

• $80,000 to $100,000 + superannuation
• Optional salary packaging (up to $15,899 for general living expenses and up to $2,650 for meal entertainment)
• 37.5-hour week + monthly day off
• Hybrid: 2 days office, 3 days WFH
• 12 weeks gender-neutral paid parental leave
• A genuinely supportive, values-led culture

How to apply

Please apply with your resume and a short cover letter outlining how your skills and experience suit the role. Enquiries: View email address on jobs.swagapp.com.

Diversity and Inclusion

The RANZCP is committed to fostering a workplace where diversity, inclusion and authenticity are genuinely valued. We encourage applications from people of all backgrounds, including First Nations peoples, LGBTQIA+ communities, neurodivergent individuals, and people of all ages, cultures, faiths and lived and living experiences.

Applications close: 5PM, Wednesday 5 August.