Personal Assistant Job Description Template
Our company is looking for a Personal Assistant to join our team.
Responsibilities:
- Provide administrative support i.e. travel and accommodation arrangements, catering, training room bookings;
- Coordinate corporate events for over 100 people;
- Other duties include office administration, travel arrangement, HR assistance and ad hoc assignment as directed by the management from time to time;
- To provide high level assistance, support and secretarial service;
- Providing other administrative and office support as required;
- Managing inbox and replying to formal correspondence in a timely manner;
- Proactive management internal/external stakeholders;
- Assist with preparing for presentations;
- Make conference bookings, travel and accommodation arrangements;
- Project administration for the team;
- Assisting in preparing monthly Reports;
- Review and prepare Internal Review documentation;
- Undertake administration and procurement to support the team;
- Client and event organisation;
- General administrative tasks.
Requirements:
- experience using legal practice management software (Leap preferred but not essential) and Microsoft Office 365;
- Relevant experience supporting a senior leaders in a fast paced, corporate environment;
- Compiling reports & data base management;
- Able to work in a fast paced and busy environment;
- Strong command of English language (verbal and written);
- Be able to travel with minimal notice;
- Communication skills suited to liaising at executive levels;
- A strong sense of accountability and a commitment to delivering quality service;
- Experience in minute taking at high level meeting;
- experience with online platforms such as PEXA and InfoTrack;
- Patient and can provide technological support to the client;
- Reliable, organised and a practical thinker;
- Strong organisational skills;
- Fast typing skills with little error;
- Have full rights to work in Australia (no working holiday visa holders or sponsorships).