Independent Public School - South Metropolitan Education Region

Lakeland Senior High School

Administration Support Officer

00041569

Level 3, $74,586 - $80,014 per annum (DOE (SSO) CA 2022)

Advertised Vacancy Number: IPS/SS891309

This is a permanent full-time position commencing Term 2, 2024

Lakeland Senior High School (SHS) is seeking a dedicated Administration Support Coordinator (ASC) who is an excellent communicator and able to work as part of a team.

The ASC may assist the Principal and Program Coordinator with the creation of the Whole School Timetable, Course Counselling and Subject Selection processes, School Curriculum and Standards Authority reporting and compliance, maintenance of the Upper Senior Administration calendar and scheduling of key events. Key aspects of this role may involve the following responsibilities:

Timetable Construction and Data Entry: Collaborating with Program Cooordinator to create efficient and effective timetables for students and teachers.
Student Information Records System (SIRS) Uploads: Managing student data uploads to SIRS accurately and promptly.
Reporting To Parents (RTP): Assisting with the RTP processes.
Exam and Class Changes: Coordinating changes related to exams and class schedules.
OLNA (Online Literacy and Numeracy Assessment) and NAPLAN (National Assessment Program – Literacy and Numeracy) Administration: Overseeing the administration of OLNA and NAPLAN.
Subject Selection Handbook Data Entry: Ensuring accurate data entry for subject selection handbooks.
Subject Selection Online (SSO) Administration: Managing the SSO process for student subject selections.
Externally Set Tasks Administration: Coordinating administration.

The ASC should assist the executive team to lead operational enhancement, and strategic planning to ensure the schools teaching resources are allocated in an efficient manner. The successful applicant will ideally have well-developed ICT skills including knowledge of Integris timetable processes, SCSA – SIRS, SSO, Academy and the ability to create, operate and manipulate databases, spreadsheets and extract reports. Also, the successful applicant will ideally have an understanding of attendance and achievement. The successful applicant will ideally have sound conceptual, analytical and problem solving skills with the ability to identify patterns, process improvements, problems and solutions.

Lakeland SHS is a thriving school community. Extracurricular programs are in abundance and after school homework classes are well attended. Staff are highly committed and seek to develop friendly and supportive working relationships with students. A major school goal is to become the school of choice for the majority of youth living in the district. In working towards this goal the school has excelled in many areas, and developed programs that engender success. Lakeland SHS provides a calm and friendly atmosphere where students are encouraged to succeed and take pride in what they achieve. The school has two very successful approved Specialist Programs in Music Technology and Touch Football & Sports Science.

Ideally, we are looking for a dedicated individual with the following aptitudes:

Experience: Previous experience in a similar administrative role is highly desirable
Attention to Detail: Meticulous data entry skills and an eye for accuracy
Communication: Excellent written and verbal communication skills
Adaptability: Ability to handle multiple tasks and adapt to changing priorities
Team Player: Collaborative and willing to work closely with colleagues

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

Ability to provide effective support and input into the development, implementation and monitoring of business operations and administrative activities.
Initiative and good organisational skills, including the ability to work with minimum supervision to meet deadlines.
Well developed computer skills including a working knowledge of word processing, databases and spreadsheets.
Data management skills, including data analysis and reporting.
Well developed written and verbal communication and interpersonal skills with the ability to liaise with individuals at all levels.

Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about Lakeland Senior High School can be found by visiting lakelandshs.wa.edu.au or Schools Online .

Additional information about Independent Public Schools is also available here

For further job related information:

Please contact Angelique Choo, Manager Corporate Services, by telephoning (08) 6172 2200 or emailing Angelique.Choo@education.wa.edu.au

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

A four (4) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.

If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.

Eligibility and training requirements

Employees will be required to :

provide evidence of eligibility to work in Australia for the term of the vacancy;
consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
obtain or hold a current Working with Children Check;
complete the Department’s induction program within three months of commencement;
complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Monday, 6 May 2024

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.

ATTACHMENTS: - applicant resource - how to write a cv and covering letter nov18.pdf
- information - applying for advertised positions in schools jan24.pdf
- published jdf - 00041569 - administrative support coordinator - lakeland shs - min l3 - jul 2021.pdf

You can view and print these PDF attachments by downloading Adobe Reader .

WORK TYPE: Permanent - Full Time

FTE: 1.0

LOCATION: South Lake

CLOSING DATE: 2024-05-06 4:30 PM
(YYYY-MM-DD)