Team Assistant Job Description Template
Our company is looking for a Team Assistant to join our team.
Responsibilities:
- Responding to client enquiries over the phone and in person, making changes on the database and ensuring there is a high level of service at all times;
- Manage and maintain stock levels for non-consumable products in executive areas;
- managing the ongoing needs of the office, including arranging social events, meetings and ad hoc repairs and maintenance,
- Liaison point regarding IT and HR matters for new starters;
- Attend internal and client meetings, record and distribute minutes;
- Screening and organising correspondence (with voicemail, email, and regular postal mail), in teams’ absence and as per requests;
- assist in drafting internal and external communications and newsletters,
- Coordinating meetings, actioning items and other administrative needs of the team;
- Assisting with multiple directors or team members in terms of diary, expenses and travel managementu3000;
- Coordinate all international and domestic travel arrangements;
- Coordinating weekly or monthly department meetings, including taking minutes, updating and circulating agenda;
- developing and streamlining administrative processes and forms,
- arranging travel and accommodation,
- Coordinating travel and accommodation bookings where necessary;
- maintaining office stationery and other general office supplies.
Requirements:
- High attention to detail coupled with strong organisational skills;
- Recent and relevant experience in a similar role (preferably within residential or commercial real estate);
- Exceptional time management & organisational skills;
- Ability to forge and maintain effective relationships;
- Ability to work independently as well as part of a team;
- High proficiency in Microsoft Suite – Word and PowerPoint;
- Strong time management skills with a customer centric approach;
- Proficiency in Microsoft Suite in particular Word, Excel and PowerPoint;
- Experience in InDesign preferred, however not required.