Team Assistant

Team Assistant Job Description Template

Our company is looking for a Team Assistant to join our team.


  • Responding to client enquiries over the phone and in person, making changes on the database and ensuring there is a high level of service at all times;
  • Manage and maintain stock levels for non-consumable products in executive areas;
  • managing the ongoing needs of the office, including arranging social events, meetings and ad hoc repairs and maintenance,
  • Liaison point regarding IT and HR matters for new starters;
  • Attend internal and client meetings, record and distribute minutes;
  • Screening and organising correspondence (with voicemail, email, and regular postal mail), in teams’ absence and as per requests;
  • assist in drafting internal and external communications and newsletters,
  • Coordinating meetings, actioning items and other administrative needs of the team;
  • Assisting with multiple directors or team members in terms of diary, expenses and travel managementu3000;
  • Coordinate all international and domestic travel arrangements;
  • Coordinating weekly or monthly department meetings, including taking minutes, updating and circulating agenda;
  • developing and streamlining administrative processes and forms,
  • arranging travel and accommodation,
  • Coordinating travel and accommodation bookings where necessary;
  • maintaining office stationery and other general office supplies.


  • High attention to detail coupled with strong organisational skills;
  • Recent and relevant experience in a similar role (preferably within residential or commercial real estate);
  • Exceptional time management & organisational skills;
  • Ability to forge and maintain effective relationships;
  • Ability to work independently as well as part of a team;
  • High proficiency in Microsoft Suite – Word and PowerPoint;
  • Strong time management skills with a customer centric approach;
  • Proficiency in Microsoft Suite in particular Word, Excel and PowerPoint;
  • Experience in InDesign preferred, however not required.