Office Coordinator

Office Coordinator Job Description Template

Our company is looking for a Office Coordinator to join our team.


  • Work closely with the building manager, maintenance and security to ensure processes and systems are maintained;
  • Preparation and planning for Board and Committee meetings;
  • Providing administrative and on the ground support for AEGN events;
  • Deliver high standards or customer service to internal and external stakeholders;
  • Perform front of house duties on office reception;
  • Assist with general office communications & organise meeting rooms;
  • Assist the Office Leader with tasks including, but not limited to, seating plans and monitoring office equipment needs;
  • Maintain stationary supplies & book travel for executive members;
  • Servicing members, offering accurate advice and maintaining the database;
  • Answering calls & emails from clientele and take messages when appropriate;
  • Diary management and management of inbox;
  • Assist with HR administration duties when required;
  • Drive continuous improvement in administrative processes and systems;
  • OHS support in organising first aid training, relevant signage and organising ergonomic assessments;
  • Office and facilities management including insurances, IT support and travel coordination.


  • Impeccable organisational skills; ability to meet deadlines and manage multiple priorities;
  • Strong skills in Office 365 and knowledge of SharePoint and Zoom;
  • Initiative and are skilled at anticipating the needs of those you support;
  • High level of attention to detail and accuracy in your work.