Site Administrator

Site Administrator Job Description Template

Our company is looking for a Site Administrator to join our team.

Responsibilities:

  • Prepare subcontractor procurement schedules, scopes, lettings and packages;
  • Maintaining and updating procurement and subcontract registers to facilitate management oversight of the commercial function;
  • Manage and track project expenditure inclusive of subcontractor claims;
  • Utilising JDE to set up and administer subcontractor payment claims and invoices within the agreed terms of subcontracts;
  • Collecting and submitting accrual information monthly to enable accurate presentation of the Cost to Date position;
  • Progress claim assistance and external variations;
  • Administration of the project HSE system;
  • Review, negotiation and finalisation of subcontracts;
  • Assist the wider project team to become familiar with the key payment and other financial requirements of subcontracts.

Requirements:

  • High level of personal and professional integrity and confidentiality;
  • Mentoring by Industry leaders;
  • 2+ years’ experience in a finance administration role of similar scale;
  • Employee Recognition Programs;
  • Rewarding and Supportive Culture;
  • Good written and verbal communication skills;
  • Proficiency with MS Excel;
  • Able to meet deadlines and handle competing demands;
  • Highly developed negotiation and influencing skills;
  • Strong IT knowledge, with a focus on Microsoft Word, Microsoft Excel, and JDE;
  • Ability to work in a fast-paced team environment and excellent attention to detail;
  • Work-Life Balance;
  • Previous experience in a similar role ideally in a remote mining or civil work environment;
  • Qualifications and training in a relevant field will be highly regarded;
  • High level accountancy & document management practices.