Office Manager

Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.

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Office Manager Job Description Template

Our company is looking for a Office Manager to join our team.

Responsibilities:

  • Provide assistance across all office leadership and consultant teams; including expenses for staff;
  • Support and motivate staff members to achieve individual and team target;
  • CRM management and maintenance (including optimising integration across different databases);
  • Receive, track, distribute and assemble packages and deliveries;
  • Support the HR department with potential necessary new hire paperwork etc;
  • Being in charge payroll and accounts;
  • Management of company correspondence;
  • Reporting;
  • Employee records management;
  • Follow up a weekly inconsistency report on orders and deliveries;
  • Manage front of house / guest services personnel and function;
  • Optimising operational processes: finding better service providers, simplifying or automating processes;
  • Filing documents;
  • Managing all archiving processes and procedures as well as teaching them to new staff and productions;
  • Managing all storage locations.

Requirements:

  • Manage the movements of staff and contractors to and from off-site and offshore work scopes including travel arrangements, visas, emergency response;
  • Support the management team in the implementation and management of an effective non-conformity, corrective and preventative action system;
  • A genuine desire to learn and grow;
  • A knowledge of the FMCG market is a must;
  • Logistics support;
  • Manage the internal audit process, preparation for and attendance at all external audits;
  • Excellent attention to detail and accuracy;
  • Knowledge of Cosential, Concur, and Deltek a considerable plus;
  • File and database management;
  • Minimum of 3 years of Administrative / Office Management experience required;
  • Intermediate to advanced skills in Microsoft Office applications including word and excel;
  • Excellent organisational skills;
  • Maintain job descriptions and liaise with external recruitment agencies;
  • Being in charge payroll and accounts;
  • Accounts payable and receivable, invoice creation.