Events Coordinator

Events Coordinator Job Description Template

Our company is looking for a Events Coordinator to join our team.

Responsibilities:

  • Manage Public Speaker bookings;
  • Manage a variety of internal and external stakeholders;
  • Prepare & dispatch invitations and event documentation and kits;
  • Attend events where required to support on the day;
  • Develop strategies to ensure marketing timeframes are met and maximum attendance numbers are achieved at all events;
  • drafting of event briefs, run sheets and other event delivery documentation;
  • Managing RSVP’s;
  • Work closely with the Director Commercial & Member Services, Director of Policy & Research and CEO to set event topics & program;
  • Assisting with the organization of events and supporting the wider events team;
  • development and maintenance of invitation lists, event bookings and RSVPs;
  • General administration;
  • ensuring all event information is up to date on the Foundation websites, working with the communications team as required;
  • direct engagement with and management of stakeholders, suppliers and presenters;
  • Manage and oversee the event registration process, ensuring accurate and timely processing and appropriate records kept;
  • Maintain the merchandise for events and campaigns, complete regular stocktakes.

Requirements:

  • Team player with a positive and flexible attitude who can also work independently with the ability to plan and manage their workload;
  • Previous events experience would be highly regarded;
  • Exceptional organizational skills and attention to detail with the ability to maintain high standards of accuracy under pressure;
  • Competency in Microsoft suite and ability to learn new systems and applications quickly;
  • Exceptional customer service and communication skills.