Events Coordinator Job Description Template
Our company is looking for a Events Coordinator to join our team.
Responsibilities:
- Manage Public Speaker bookings;
- Manage a variety of internal and external stakeholders;
- Prepare & dispatch invitations and event documentation and kits;
- Attend events where required to support on the day;
- Develop strategies to ensure marketing timeframes are met and maximum attendance numbers are achieved at all events;
- drafting of event briefs, run sheets and other event delivery documentation;
- Managing RSVP’s;
- Work closely with the Director Commercial & Member Services, Director of Policy & Research and CEO to set event topics & program;
- Assisting with the organization of events and supporting the wider events team;
- development and maintenance of invitation lists, event bookings and RSVPs;
- General administration;
- ensuring all event information is up to date on the Foundation websites, working with the communications team as required;
- direct engagement with and management of stakeholders, suppliers and presenters;
- Manage and oversee the event registration process, ensuring accurate and timely processing and appropriate records kept;
- Maintain the merchandise for events and campaigns, complete regular stocktakes.
Requirements:
- Team player with a positive and flexible attitude who can also work independently with the ability to plan and manage their workload;
- Previous events experience would be highly regarded;
- Exceptional organizational skills and attention to detail with the ability to maintain high standards of accuracy under pressure;
- Competency in Microsoft suite and ability to learn new systems and applications quickly;
- Exceptional customer service and communication skills.