Conference & Events Coordinator

Conference & Events Coordinator Job Description Template

Our company is looking for a Conference & Events Coordinator to join our team.


  • Develop future and repeat business, contributing to the profitability of the Hotel;
  • Assisting with development and management of conference program and speakers;
  • Build strong relationships with customers to fully understand their needs;
  • Develop and expand current existing accounts, focusing on achieving repeat business and upselling opportunities;
  • Building event websites and apps;
  • Maximize rooms, groups, conference and events revenue through pro-active selling and commercial management techniques;
  • Prepare and monitor event schedules to ensure projects keep to a strict timeline;
  • Building and managing registration, exhibitor and abstract/speaker management portals;
  • Assist with managing on-site production and clean up for events as necessary;
  • Pulling registration and financial reports;
  • Focus on a consistently executed up-selling approach;
  • Participate in hotel promotional activities;
  • Accurately allocate and track time and resources;
  • Contribute to the strategy and planning activities of the Sales function;
  • Seek proactive opportunities to increase sales and conversions within the Team.


  • Minimum two years experience in a similar role;
  • Good organisational and administration skills;
  • Strong attention to detail and accuracy of record keeping;
  • Keen to be part of a rapidly growing business, and growing with us;
  • Experience with online project management tools such as Google Drive and Google Hangout is an advantage;
  • Must be highly driven and self motivated, with ability to work alone, as well as part of a very fast paced and demanding team;
  • Ability to multitask and handle conflicting deadlines effectively;
  • Excellent communication skills including writing, proof reading and speaking;
  • High level of IT skills;
  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint and mail merges and the Google Doc equivalents;
  • Confident telephone manner;
  • Willingness to have fun and a laugh at work;
  • Must be experienced with EventsAir event management software;
  • A general understanding of website content and social media platform management;
  • Positive attitude and good communication skills.