Administration Coordinator

Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

Administration Coordinator Job Description Template

Our company is looking for a Administration Coordinator to join our team.

Responsibilities:

  • Finding ways to improve administrative processes;
  • Processing and directing mail and incoming packages or deliveries;
  • Taking notes and minutes in meetings;
  • Ordering and taking stock of office supplies;
  • Being a point of contact for a range of staff and external stakeholders;
  • A high volume of data entry for payroll;
  • Provide and maintain a safe environment for children attending the children’s centre;
  • General document management of all employment changes and circumstances, using Chris21 payroll, Cappture, Job Adder or SAP Learning Management System;
  • Provide first-class service to all landlord and tenant enquiries;
  • Co-ordination and managing people logistics for the extensive L&D programs on a national basis;
  • Working with the HR team supporting our Wellbeing and Sustainability program implementation including writing comms, minute taking and action plans;
  • Administration Support to the Property Management Team;
  • Database management;
  • Implementation of new projects;
  • Lease preparation.

Requirements:

  • Administration Support to the Property Management Team;
  • Excellent PC Skills including Microsoft Office Suite;
  • Ability to work autonomously;
  • Lease preparation;
  • Implementation of new projects;
  • General ad hoc duties;
  • Diary and website management;
  • Highly developed communication and interpersonal skills;
  • Marketing and advertising of properties;
  • Compliance management;
  • Database management;
  • Understanding and keen interest in marketing activities;
  • Demonstrated experience and understanding of administration role;
  • Provide first-class service to all landlord and tenant enquiries;
  • Excellent attention to detail and proven experience meeting deadlines.