Project Management Officer

Turn Great Learning Ideas into Exceptional Outcomes!

Box Hill Institute | Full-time | Permanent

Love turning ideas into impactful learning experiences?

Join our Teaching Development & Innovation (TDI) team as a Project Management Officer and help shape the future of vocational education. Working across learning design, curriculum, training and educational product development projects, you'll provide the coordination, governance and project management support across the institute!

Why this role, why now?

It's an exciting time to join Box Hill Institute. As we continue to invest in innovation and key strategic priorities, we've created this new role to help drive impactful learning and education initiatives across the Institute. In this role, you'll be responsible for ensuring major course development projects are completed effectively, in line with BHI's product development strategy. Working closely with the Product Development Manager, Learning Designers, subject matter experts and key stakeholders. You'll play a hands-on role driving projects that enhance teaching, improve the student experience and create meaningful educational outcomes.

This is a permanent, full-time opportunity offering a salary of $97,159 plus 12% superannuation.

Why work with us?

At Box Hill Institute, we offer more than just a job - we offer a supportive and rewarding work environment where your wellbeing, growth and achievements are celebrated. Our benefits are designed to help you thrive both professionally and personally:

• Flexible work arrangements to support work-life balance
• On-site parking for added convenience
• Career progression opportunities and reward & recognition programs to celebrate your success
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 16 weeks paid Parental Leave
• Health and wellbeing supports and resources , including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Financial perks like novated leasing and salary packaging
• Exclusive staff discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our on-campus retail services such as floristry, day spa and beauty salons, hairdressing salon, barbershop, restaurant, vet & dog grooming - all delivered by students in training, under the supervision of their teachers.

About the role

As the Project Management Officer, you will support the successful delivery of learning product development, course refresh and quality improvement projects across the Teaching Development and Innovation division.

This is a hands-on coordination role where you'll oversee project schedules, track milestones, manage reporting, monitor risks and facilitate communication between multiple contributors and stakeholders.

Acting as the central point of coordination, you'll work closely with the Product Development Manager, Learning Experience Designers, Multimedia Developers and Subject Matter Experts to support the development of curriculum, online learning and educational products that enhance teaching, learning and student outcomes.

What you'll do:

• Develop and maintain project plans, schedules and delivery timelines
• Coordinate project activities across Learning Experience Designers, Multimedia Developers and Subject Matter Experts
• Monitor project progress and identify risks, issues and resource constraints
• Facilitate project meetings, milestone reviews and stakeholder workshops
• Maintain project documentation, registers and governance records
• Prepare project reports, dashboards and status updates for stakeholders
• Support project governance, quality assurance and continuous improvement activities
• Drive collaboration across multiple teams to ensure successful project delivery
• Contribute to the development of project management frameworks, tools and processes

What You'll Bring

• Demonstrated experience in a Project Management Officer, Project Coordinator or similar project delivery role
• Experience coordinating multiple projects within a complex organisational environment
• Strong project planning, scheduling, tracking and reporting skills
• Experience maintaining project documentation, risk registers, action registers and project governance records
• Highly developed stakeholder engagement and relationship management skills
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Experience preparing reports, dashboards, presentations and project updates for decision-makers
• A proactive, solutions-focused approach with the ability to identify and resolve issues before they impact delivery

Qualifications/Requirements

• Qualification in Project Management, Business, Business Administration, Education or a related discipline, or equivalent demonstrated experience
• Project Management certification such as PRINCE2, Agile, PMP or similar is highly regarded
• Working with Children Check
• National Police Check

About us:

For over 100 years, we've been changing lives for the better, continuing to make this world a better place for all. By providing people with opportunities to expand their knowledge, experience and understanding of the world, we empower them to change their lives.

Our students can pursue everything - non-accredited short courses through the Centre for Adult Education (CAE); senior secondary qualifications including the Victorian Certificate of Education (VCE) and VCE Vocational Major (VCE VM); vocational certificates (including pre-apprenticeships, apprenticeships and traineeships) and diplomas; and higher education degrees and a graduate certificate.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow and offer you benefits which enhance your work-life balance.

Apply now!

All applications must be submitted online and include a cover letter and current resumé.

For specific enquiries relating to this position, please contact Alex Gilbey - Director Teaching Development and Innovation at View email address on au.fitly.work .

Applications close: 5pm, 4 th October 2026

Please note: We will be assessing applications as they come in and the position may be filled before the closing date

We are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Commitment to child safety

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people.

We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures.

All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.