Administration & Grants Coordinator

The Organisation

The Myer Foundation and Sidney Myer Fund make grants across Australia to help improve people's lives in lasting and positive ways. Grant programs span diverse portfolios including the arts, sustainability, equality, innovation, mental health, and democracy.

The Opportunity

Join these iconic philanthropic foundations dedicated to benefiting the community. Working within a small, committed, and accomplished team, the Administration and Grants Coordinator provides key administrative and grantmaking support to ensure effective, flawless, and efficient operations. This position plays an integral role in connecting grants to the individuals, organisations and communities they support, serving as a primary point of contact for queries and maintaining administrative systems.

Key responsibilities

Grantmaking & Platform Management

• End-to-End Lifecycle: Oversee grant applications, reviews, acquittals, and applicant communications (excl. payment dispatch), tracking payment schedules and compiling reporting analytics.
• SmartyGrants Administration: Manage platform configuration, form creation, workflow automation, communication templates, and milestone tracking.

Governance & Event Coordination

• Board & Committee Support: Compile and distribute papers via BoardEffect, managing meeting logistics, room set-ups, catering, and presentation tech.

Financial & Technical Operations

• Xero Processing: Manage accounts payable coding and employee expense reimbursements.
• Systems & IT Liaison: Triage internal IT issues, liaise with external MSP vendors, and maintain contact/archiving databases.

Workplace Operations & Safety

• Facilities & OH&S: Oversee daily office operations, supplier contracts, facility maintenance, and workplace safety compliance (serving as designated Fire Warden).

About you

To be successful in this role, you will also have:

• Technical Skills: High level of computer literacy with intermediate to advanced Microsoft Office skills (Excel, Word) and working knowledge of Xero.
• Work Style: Highly organised with fine attention to detail, strong multi-tasking capabilities, and the ability to work autonomously as well as part of a collaborative team.
• Communication & Values: Exceptional written and verbal communication skills, paired with high ethical standards, personal integrity, and respect for organisational values.
• Finance Background: Relevant accounting, finance, or bookkeeping experience is highly regarded.
• Platform Experience: Experience with SmartyGrants and BoardEffect is preferred, though training is provided.

The Offer

The Administrative & Grants Coordinator position is a permanent position, with a hybrid week (M/W/Th WFO; T/F WFH) and the office located in Melbourne’s CBD. A competitive salary is on offer.

If you have exceptional skills in the above areas and are looking for a new and exciting challenge, please click the 'Apply' tab below to submit your resume in Word format. To confidentially discuss this role further, please feel free to call Alex Cooper View phone number on au.workus.org) or Barry Vienet View phone number on au.workus.org) from Johnson Recruitment .

This is a retained, exclusive assignment, and any direct applications or referrals will be forwarded to Johnson Recruitment. This role may be filled before the Advertisement closing date, so please do not delay in applying