Grants Administrator

About Us

Now is an incredibly exciting time to join the Perth Children’s Hospital Foundation. The Foundation is an iconic West Australian charity with a proud history spanning more than 100 years, and with one single beneficiary, the Perth Children’s Hospital, we are dedicated to ensuring our sick children continue to receive the world class healthcare they deserve.

We are seeking a proactive and detail-oriented Grants Administrator to join our team on a part-time basis (0.6 FTE 3 days per week, or split across 5 days), with the potential to move to full-time. This is a unique opportunity to contribute to a bold vision for children’s health in WA, working alongside a dynamic and purpose-driven team.

About the role

The Grants Administrator plays a vital role in supporting the efficient and impactful operation of the Foundation's Grants Program, through strong governance, administration and communication.

Working closely with the Grants Team and cross-functional teams, this role supports key activities within the grants function and provides high-level administrative support to the Chief Impact Officer, enabling the strategic and operational delivery of the Foundation's vision.

Key Responsibilities

• Coordinate grants administration across the full grant lifecycle, from initial enquiry through to application, assessment, agreement, reporting and acquittal.
• Draft and coordinate grant-related correspondence, including agreement letters and outcome correspondence.
• Oversee the grants filing system and maintain accurate, audit-ready grant records.
• Maintain the grants management system, including data entry, periodic data quality checks and extracting data to support reporting.
• Monitor and manage the shared Grants inbox, delegating or escalating queries where necessary.
• Act as primary point of contact for grant-related enquiries (internal and external), providing guidance on application processes and timelines.
• Liaise with CAHS and PCHF Finance on invoicing queries, monitoring payment status through to completion.
• Support preparation of progress reports, acquittals and documentation for funders and internal governance bodies.
• Coordinate logistics for grant assessment and meetings, including distributing documents, drafting agendas and minutes.
• Prepare grant assessment papers and supporting materials for Committee and Board review.
• Contribute to ongoing process refinement and governance improvements.

About You

You’re an organised and pro-active professional who thrives in a fast-paced environment and is motivated by contributing to meaningful social impact. You enjoy supporting others, capable of building positive relationships and engaging with stakeholders at all levels.

You’ll bring:

• Demonstrated experience in a fast-paced administrative role, supporting multiple stakeholders and managing competing priorities across departments.
• Familiarity with grant programs at a not-for-profit organisation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with strong formatting and document preparation skills.
• Experience coordinating meetings, preparing agendas and minutes, and supporting event logistics.
• Familiarity with SmartyGrants or similar grant management systems is an advantage.
• Ability to work as a member of the Foundation team and in a sensitive environment, including working with families of hospital patients.
• Strong organisational and time management skills, with a high level of attention to detail and accuracy.
• Strong interpersonal and stakeholder engagement skills, with the ability to build trusted relationships and liaise professionally with internal and external stakeholders.
• Demonstrated experience of project management principles.
• A foundational understanding of science or healthcare through study or experience, that enhances your ability to support clinical and research-focused grants.

Some of our staff benefits include:

• Additional Christmas and Birthday leave
• Reproductive leave available
• Access to various corporate discounts
• Decrease tax and increase your take home pay by salary packaging up to $15,899 of Living Expenses and up to $2,650 on Entertainment Benefits each FBT year.
• Extensive health and wellbeing benefits
• Modern offices and end of trip facilities
• Discounted private health insurance

If this sounds like the next step in your career, hit ‘Apply Now’

If you would like more information about the role, please email View email address on jobs.swagapp.com. We'll be screening and interviewing as applications come in, and the ad may close early if we find the right person, so if this sounds like you, apply now.

The Foundation is deeply committed to ensuring a safe and respectful culture, aimed at fostering inclusiveness and valuing diversity. We drive and promote an inclusive culture throughout our organisation and in the communities we interact with. We encourage applicants from all backgrounds to apply.