Executive Assistant & Board Administrator

About Our Client

Our client is a leading Australian operator of highly secure, sovereign data centre infrastructure, serving government, enterprise, and critical infrastructure customers. The organisation specialises in resilient, large-scale facilities that support mission-critical digital services, with a strong focus on security, reliability, scalability, and data sovereignty, while continuing to invest in sustainable infrastructure to meet growing demand for cloud and advanced computing workloads.

Job Description

Executive Support

• Provide high-level executive support to two senior leaders, balancing priorities and adapting to changing business needs.
• Manage complex calendars, diaries, meetings, inboxes and executive workflows.
• Coordinate stakeholder engagement, travel arrangements, accommodation and logistics.
• Prepare and format correspondence, reports, presentations, briefing papers, submissions and executive communications.
• Monitor and manage action items, deadlines and follow-up activities.

Board & Governance Administration

• Coordinate board and committee meeting schedules, agendas and meeting logistics.
• Prepare, collate and distribute board papers and governance materials using board management platforms.
• Support the preparation of board minutes, resolutions, action registers and decision logs.
• Maintain governance records, statutory registers and corporate documentation.
• Assist with regulatory, compliance and corporate secretariat activities as required.

Corporate Development & Business Support

• Support strategic initiatives, transactions and corporate development activities.
• Assist with research, market analysis, reporting and due diligence coordination.
• Prepare materials for executive and board presentations.
• Contribute to project administration, stakeholder coordination and business reporting.

Team & Operational Support

• Coordinate team events, functions and internal activities.
• Build strong relationships with internal and external stakeholders.
• Contribute to process improvement initiatives and operational efficiency.

The Successful Applicant

To be successful in this role, you will bring:

• Significant experience as an Executive Assistant, Board Administrator, Executive Officer, or similar senior support position.
• Demonstrated experience supporting executives in a complex corporate environment.
• Strong board administration and governance coordination experience.
• Experience preparing board papers, meeting agendas, minutes and resolutions.
• Exceptional organisational, prioritisation and time management skills.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.
• Outstanding written and verbal communication skills.
• A high level of professionalism, confidentiality and discretion.
• The ability to work autonomously while managing multiple competing priorities.

Desirable Experience

• Exposure to legal, governance, corporate development, mergers and acquisitions, or strategic project environments.
• Experience using governance platforms such as Diligent or similar board management systems.
• Familiarity with legal operations platforms and process improvement initiatives.

What's on Offer

What's on Offer

• A highly visible role supporting senior executive leadership.
• Exposure to board governance and strategic business initiatives.
• Opportunity to work in a collaborative, high-performing corporate environment.
• A varied and rewarding position with broad organisational exposure.
• Professional development and growth opportunities.

Eligibility RequirementsApplicants must be:

• Australian Citizens with the ability to obtain a government security clearance; or
• New Zealand Citizens or Permanent Residents with the ability to obtain the relevant security clearance.