Health & Safety Administrator

Manage medical bookings, admin and compliance support

Your new company


At Hays, we believe in being long-term partners with our people as well as our customers. Let's create tomorrow, together.

With over 50 years of business success, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Joining Hays isn't just about being part of a global business; together with more than 12,000 people across 32 countries, you'll be making a difference in the world of work.

Your new role


Our Hays Brisbane CBD office is seeking an enthusiastic and detail-oriented Health and Safety Administrator to join our team, reporting directly to the Health and Safety Manager. This is a full-time, 12 month role covering parental leave with an immediate start.

In this role, you will provide essential administrative support to the Health and Safety team, ensuring that medical bookings are managed efficiently and in compliance with privacy and confidentiality requirements. You will also assist Recruitment Consultants in streamlining the temporary worker onboarding process, ensuring all contractual and statutory requirements are met to safeguard their safety and wellbeing.

Key responsibilities

• Book and coordinate medical appointments, liaising with medical providers to ensure candidates' appointments are scheduled and attended.
  
  
• Send medical results to clients as requested.
  
  
• Upload pre-employment medical reports into the Medicals register on SharePoint.
  
  
• Support the Health and Safety Team in managing specific health monitoring and surveillance requirements.
  
  
• Review, assess, and escalate medical health assessments to the Health and Safety team.
  
  
• Reconcile invoices from medical providers.
  
  
• Create purchase orders and forward them to the finance team for processing.
  
  
• Update health and safety registers as required.
  
  
• Assist with internal reporting

What you'll need to succeed

• Ability to work under pressure and use initiative.
  
  
• Capability to meet tight deadlines.
  
  
• Relevant previous administration experience.
  
  
• Intermediate to advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
  
  
• Strong attention to detail.
  
  
• Excellent organisational and time management skills.
  
  
• Ability to prioritise conflicting tasks.
  
  
• High level of professionalism and personal presentation.
  
  
• Flexible and adaptable approach to work.
  
  What you need to do now

If you're looking for a role that challenges and helps you to make an impact, let's create tomorrow together. There's no telling where a career at Hays might take you.

Contact Sandy Luhr, Senior Talent Acquisition Partner by submitting your application via the Apply Now button.

By joining Hays, you'll be part of an inclusive culture that celebrates diversity. We invite people of all genders, ages, cultures, abilities, backgrounds, and experiences to apply. This includes Aboriginal and Torres Strait Islander peoples, people who belong to LGBTQIA+ community, neurodiverse individuals, and people with disabilities. If you require support and/or adjustments throughout our recruitment process please contact View email address on aplitrak.com