Executive Officer

Our client is seeking an experienced Executive Officer to join their team in Subiaco. This is a key senior support role reporting directly to the Chief Executive Officer, providing high-level executive, board, and administrative support while also contributing to operational leadership across scheduling, administration, and service delivery functions within a not-for-profit (NFP) organisation.

This is a full-time on-site position working Monday to Friday, 9:00am – 5:00pm. This role will suit someone who thrives in a confidential, fast-paced executive environment and is confident managing both senior stakeholders and team coordination responsibilities.

What you’ll be doing:

• Providing high-level executive and administrative support to the Chief Executive Officer and Board, including diary management, correspondence, reports, presentations, and meeting coordination
• Acting as a key point of contact for internal and external stakeholders, handling sensitive and confidential matters with discretion
• Coordinating Board, committee, and executive meetings including agendas, papers, minutes, and logistics
• Overseeing and supporting operational teams including Administration, Reception, and Scheduling functions
• Supporting workforce planning, scheduling coordination, and continuous improvement of service delivery processes
• Assisting with financial administration including credit card reconciliation and reporting
• Supporting strategic planning activities, projects, and organisational initiatives as directed by the CEO
• Maintaining strong stakeholder relationships across internal teams, government, and external partners

What you’ll need:

• Strong experience providing executive support to senior leaders, including Board and governance support
• Strong leadership and coordination skills across teams, projects and operational functions
• Excellent communication, organisation and stakeholder management skills
• Understanding of governance, risk, compliance and workplace health and safety requirements
• Proven ability to prepare high-quality reports, correspondence, presentations, and meeting documentation
• Demonstrated experience coordinating meetings including Board and Annual General Meetings
• Advanced Microsoft 365 skills and strong overall computer literacy
• Ability to work independently, take initiative, and deliver under pressure
• Commitment to organisational values and a collaborative, team-focused approach
• Working rights in Australia, current WA Driver’s Licence, and required vaccinations/certifications

What’s in it for you:

• Attractive salary packaging benefits of up to $18,550 per annum
• 5 weeks annual leave plus 17.5% leave loading
• Free onsite parking and employee assistance program support
• Strong focus on professional development and career growth
• Opportunity to work closely with senior leadership and influence organisational operations
• Supportive, values-driven and purpose-led working environment

How to apply:

To submit your application, please click the APPLY button to submit your resume together with a covering letter.