Administration Officer

The Victoria Police Forensic Services is an accredited laboratory that provides a professional forensic service to Victoria Police, persons involved with the administration of justice, and the public.

Victoria Police

Forensic Services

Lab Operations – Biometric Services

DNA Management Administration Unit

2 x Fixed Term VPS-2 roles available

(Position 1. contract to 09.03.27 & Position 2. contract to 13.09.2027)

The purpose of the DNA Administration Unit is:

• Provide ongoing administration to Section 464 of the Crimes Act with respect to DNA samples to ensure Victoria Police's responsibilities are met.
• Provide administrative assistance, including compilation of statistics, preparation of audit lists, procedure manuals, action plans, reports and correspondence.
• The Administrative Support Officer – is responsible for providing a quality administration service to the Biological Sciences Group on behalf of DNA Management Unit, particularly in relation to administrative actions required to ensure effective and efficient administration of person DNA samples taken under s464 Crimes Act 1958  

About the role:

Key Accountabilities include:

• Electronic recording of records and other details as required by legislation.
• Quality Control of Post-Conviction DNA orders obtained under s464 Crimes Act
• Maintain accurate records, filing systems, data entry and distribute documentation relevant to DNA samples and DNA orders.
• Answer incoming enquiries from customers, providing first line information/advice regarding DNA samples including legislative, Victoria Police policy and procedure compliance regarding DNA samples.
• Maintain, monitor and update online DNA training
• Provide administrative assistance, including compilation of statistics, preparation of audit lists, procedure manuals, reports and correspondence.
• Provide recommendations to management on administrative procedures, as appropriate.
• Provide ongoing administration to Section 464 of the Crimes Act to ensure Victoria Police responsibilities are met.
• Under direction undertake other administrative duties relating to DNA samples, Court orders and support Organisational direction as and if required.

Skills & Experience

• Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking and basic research activities.
• Appropriate word processing and computer skills including the ability to develop and maintain appropriate work recording and monitoring systems.
• Proven organisational and problem-solving skills and the ability to undertake and complete a number of activities within acceptable timeframes.
• Well-developed communication and interpersonal skills including the ability to deal competently with senior police members, external agencies and other personnel.
• Demonstrated ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.
• An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.
• A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police Code of Ethics and Conduct and the Organisational Values.

Requirements and relevant information:

• 2 x Fixed Term VPS-2 positions available.
• The positions are located at the 31 Forensic Drive Macleod.
• The successful candidate will be required to provide a DNA sample (buccal swab) for use in laboratory quality control procedures (elimination purposes only).
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• The incumbent must possess a Victorian Drivers Licence and the ability to obtain a Victoria Police Approved Driving Authority.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflect, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.