Office Coordinator

Location: Penrith Head Office, NSW

Why You’ll Love This Role:

• Be the welcoming face and organisational heart of our Penrith head office.
• Join a vibrant, supportive, and mission-driven team making a tangible impact in the NDIS sector.
• Have fun while you work—we believe in bringing joy and energy to everything we do!
• Enjoy opportunities for personal and professional growth in a dynamic environment.

Ready to make a real impact? Join Allara Support Services!

We’re on a mission to change the game in disability support—creating a world where everyone can live their dreams, no matter the challenges. If you’re a high-energy organiser with a passion for creating memorable experiences, then we want you to help bring the vibe to our Penrith office!

At Allara Support Services, we’re only as good as our people!

Our vision wouldn’t be possible without our incredible team—innovative, passionate, and vision-aligned individuals who dare to think differently. If you’re someone who thrives on energy, creativity, and making a difference, we’d love to hear from you!

About the Role

Ready to take the reins of our bustling Penrith office and support smooth operations? Join Allara Support Services as our Permanent Full Time Office Coordinator and be the heartbeat of our dynamic workplace! As our Office Coordinator, you’ll play a pivotal role ensuring smooth daily operations at our head office and supporting new site setups. Your ability to juggle multiple priorities and radiate positivity will make you indispensable.

Key Responsibilities

• Be the welcoming, high-energy face of the head office, managing reception and delivering excellent customer service.
• Support new site setups by assisting with preparations and coordination.
• Manage and support the receptionist as a direct report, fostering a positive and efficient front desk environment.
• Assist with onboarding, preparing workspaces, and new employee support including biweekly onsite Company Inductions for all new starters.
• Oversee daily office operations and budget including supplies, technology, communications, and administration.
• Coordinate company events, meetings, and training sessions.
• Maintain health and safety compliance, asset registries, and office cleanliness.
• Assist with onboarding, nurse appointment scheduling, and clinic record keeping.
• Lead and support cleaning efforts to maintain a clean, safe workspace.
• Organise company events, meetings, and training sessions to promote team engagement.

Who We’re Looking For

• A positive, energetic individual who radiates enthusiasm and embraces a ‘go above and beyond’ mindset.
• Exceptional organisational and multitasking skills with a love for systems, processes, and automation.
• Strong written and verbal communication skills.
• Proactive problem solver who thrives in a fast-paced, dynamic environment.
• Ability to juggle multiple priorities with meticulous attention to detail.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and office technology.
• Collaborative team player with a can-do attitude.
• Previous experience in office coordination or management is highly desirable.
• A degree or diploma in Business Administration or related field is a plus but not mandatory.
• Familiarity with the NDIS sector is an advantage.

If you’re ready to join a team that’s bold, innovative, and dedicated to creating lasting change, we want you to join our team and help us make the Allara vision a reality!

Please note, only shortlisted candidates will be contacted.