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Located in the Northern suburbs, our client is seeking a dedicated Reception and Administration Assistant to join their team. This role offers an exciting opportunity to be the first point of contact for staff and the general public, providing a professional and welcoming impression. The successful candidate will manage all aspects of the reception area, along with other administrative functions including managing meeting rooms, staff amenities, and providing confidential payroll and HR administrative support.

Responsibilities:

As a Reception and Administration Officer, you will play an integral role in delivering a professional first impression to staff and the general public. You will be responsible for managing all aspects of the Reception area, along with a variety of other administrative functions.

Complete administrative & payroll processes, timesheets, data entry, record keeping & document management tasks associated with payroll to maintain integrity of the information in the systems.
Ensure personnel records are maintained in line with audit procedures, and records management policies and procedures.
Provide administrative support to the HR Team and Payroll Manager.
Provide ad-hoc administrative and recruitment support as requested by HR up to and including updating forms and document, data entry into the HRIS, posting job advertisements, reference checks.
Maintain reception, general staff and kitchen areas including packing dishwasher at end of the day.
Collect, sort, distribute and post incoming and outgoing mail on a daily basis.
Organise couriers and deliveries as required.
Coordinate resources and preparations for in-house events and training etc.

About you:

Experience in Reception and/or Administration role is required.
Understanding, empathetic and patience when dealing with internal customers face to face, via correspondence or telephone conversations.
Proven track record in working in a team-based environment , including contributing to team’s business planning.
Demonstrated experience and willingness to foster and initiate continuous improvements
Ability to work without direct Supervision.
Excellent written and verbal communication skills.
A positive and can-do attitude in the workplace.

Benefits:

Onsite parking is available.
A supportive and inclusive work environment where every employee is valued and encouraged to reach their full potential.
Continuous learning and development, providing ample opportunities for career progression.
A strong focus on work-life balance and employee wellbeing make them an employer of choice.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Sophie Theel on 08 8216 3522 for a confidential discussion.

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